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What form do I need to fill out to enter Japan ?

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What Form Do I Need to Fill Out to Enter Japan? A Guide for Travelers

Traveling to Japan is an exciting adventure, but before you set foot in the Land of the Rising Sun, it’s essential to ensure you have the correct documentation to enter smoothly. This guide will help you understand which forms you need to fill out and what you need to prepare before you arrive in Japan. Whether you’re a tourist, a business traveler, or visiting family, this article will break down the requirements step by step to make your entry as smooth as possible.

1. Understanding the Japanese Immigration Process

Japan has a well-organized immigration process for foreign visitors. When you arrive, you’ll pass through several stages, including passport control, where you’ll present your visa and any required forms. While requirements can change depending on global health policies and travel restrictions, this guide focuses on the general requirements as of now. Be sure to check for updates with official Japanese authorities or your airline before traveling.

2. Types of Entry Forms for Japan

When entering Japan, there are two primary forms you need to be aware of:

  • Disembarkation Card for Foreign Nationals
  • Customs Declaration Form

Disembarkation Card for Foreign Nationals

The Disembarkation Card is a form required for all non-Japanese citizens. It is relatively simple to fill out and usually provided by the airline before landing in Japan. You can also pick it up at the airport upon arrival. Here’s what you’ll need to complete the Disembarkation Card:

  • Personal Information: Your full name, nationality, date of birth, and passport number.
  • Reason for Visit: Indicate whether you’re a tourist, business traveler, or entering Japan for other reasons.
  • Address in Japan: List the address where you’ll be staying. For tourists, this can be a hotel address. Business travelers should list their business address.
  • Length of Stay: You’ll need to state how long you plan to stay in Japan.

The Disembarkation Card is handed to immigration officers when you go through passport control.

Customs Declaration Form

The Customs Declaration Form is required for all international travelers entering Japan, regardless of the purpose of travel. Here’s what you’ll need to complete the form:

  • Items Declaration: Declare any goods or currency you’re bringing into Japan. This is especially important if you’re carrying items restricted under Japanese customs regulations, such as high-value electronics or items for resale.
  • Personal Belongings: List any items that are above personal use quantity, such as more than two cameras or three bottles of perfume.

You’ll hand this form to the customs officer after you pick up your luggage and exit the baggage claim area.

3. COVID-19-Related Entry Requirements (as of recent updates)

Due to recent global health policies, Japan has implemented additional health documentation and safety checks. Some of these requirements may still be active depending on the latest health situation, so it’s wise to check before you travel. Here’s a rundown of possible COVID-19-related documentation you may need:

  • Health Declaration Form: This form may be required to declare your recent health status and any symptoms of illness.
  • Vaccination Certificates or Negative PCR Test Results: Japan may require proof of vaccination or a negative COVID-19 test taken within a specific period before arrival.
  • Quarantine and Monitoring: In cases where travelers are subject to quarantine, you may need to download specific health monitoring apps and provide health updates during the quarantine period.

Be sure to check current health requirements through the Japanese Ministry of Health, Labor, and Welfare website or consult your airline.

4. Visa Requirements and Supporting Documents



Japan requires visas for citizens from certain countries or for travelers who plan to stay beyond the typical 90-day tourist period. Here’s what you’ll need to consider:

Visa-Free Travel

Citizens from many countries, including the United States, Canada, Australia, and most of Europe, can enter Japan without a visa for stays up to 90 days. However, even visa-free travelers need the Disembarkation Card and Customs Declaration Form.

Tourist Visa

If your country requires a visa for entry or you’re planning to stay beyond 90 days, you’ll need to obtain a tourist visa before traveling to Japan. Documents required for a tourist visa application generally include:

  • A completed visa application form
  • A valid passport
  • A recent passport-sized photo
  • Flight itinerary
  • Proof of financial stability (e.g., bank statements)

Processing times for visas vary, so apply early. Check with the Japanese embassy or consulate in your country for specific requirements.

Special Purpose Visas (Work, Study, and Family)

If you’re entering Japan for work, study, or to join family members, you’ll need a different type of visa. Additional paperwork may include letters of acceptance (for students), employment verification, or proof of relationship for family visas. Specific instructions and document lists are available from the Japanese consulate or embassy where you apply.

5. Using Japan’s Online Pre-Entry System (If Available)

Japan has introduced online pre-entry systems to streamline the immigration process. This can be particularly helpful if you want to reduce the time you spend filling out forms upon arrival. Here’s how it works:

  • Fast Track: Some travelers can use the “Fast Track” option to submit required forms and documents online before departure.
  • QR Codes for Check-In: By uploading your Disembarkation Card and other forms online, you can receive a QR code to use at designated Fast Track lanes, simplifying your airport experience.

The availability of the online pre-entry system may vary based on your country of departure and airline, so consult with your airline for current details.

6. Key Tips for Filling Out Japanese Entry Forms



Here are some essential tips for filling out entry forms accurately and smoothly:

  • Bring a Pen: This may seem obvious, but having your pen will save you time if forms are handed out on the plane.
  • Write Clearly: Use block letters and make sure everything is easy to read.
  • Double-Check Information: Ensure all information matches your passport and other documents to avoid delays.
  • Keep Forms Accessible: Have completed forms, your passport, and any additional documents ready when approaching immigration officers.

7. What Happens if You Don’t Complete the Forms Correctly?

Incorrectly filled forms can lead to delays at immigration. In the worst-case scenario, you may be asked to leave the line to correct information or even face denial of entry, particularly if critical details like your name or passport number are incorrect.

8. Final Thoughts on Entering Japan

Entering Japan requires a bit of preparation, but following the guidelines above will help you navigate the process confidently. Be sure to complete the Disembarkation Card and Customs Declaration Form, and stay informed about any COVID-19-specific requirements.

With the right forms and documents in hand, you can look forward to enjoying everything Japan has to offer, from its bustling cities and beautiful landscapes to its world-renowned cuisine and rich cultural experiences. Safe travels!

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